IT Project Coordinator

JOB PURPOSE:

• Support the execution of IT/software development projects as a project assistant.

• Coordinate and manage outsourced IT staffing, from recruitment to performance evaluation. 

• Monitor project budgets, track actual spending, and support financial reporting.

• Handle contract processing, payment documentation, and vendor coordination.

• Apply AI tools to improve efficiency in reporting, documentation, and administrative tasks. 

KEY RESPONSIBILITIES:

• Act as a project assistant on IT/software development projects, supporting timeline adherence, resource coordination, and team communication. 

• Monitor project budgets, track actual spending versus planned, and raise early warnings on any variances. 

• Maintain accurate records of project financial and contractual obligations and support the preparation of IT contract documents. 

• Coordinate the recruitment of outsourced IT staff based on project needs. 

• Handle onboarding and offboarding processes, including workspace logistics, account provisioning, and documentation. 

• Delivery orientation sessions to ensure outsourced staff understand company policies and project roles. 

• Conduct monthly performance reviews of outsourced staff in coordination with project leaders. 

• Ensure outsourced staff comply with MBAL policies and regulations; report any breaches to management. 

JOB QUALIFICATIONS:

1. Qualification: Bachelor’s degree in Information Technology, Business Administration, Finance, or a related field. 
2. Experience:

• 2–3 years of experience in IT governance, vendor management, or project administration. 

• Hands-on experience managing outsourced staff in IT or software development environments. 

• Familiarity with IT project budgeting, contract processing, and procurement procedures. 

• Experience assisting software or IT project teams in tracking progress, coordinating resources, and maintaining project documentation. 

• Strong organizational and coordination skills. 

• Detail-oriented with good documentation and reporting capabilities. 

• Basic understanding of IT contract structures, common terms, and lifecycle. 

• Good communication and teamwork skills to work across departments and with external vendors. 

• Proficiency in Microsoft Office (Excel, Word, PowerPoint); experience with project management tools is a plus. 

• Ability to apply AI tools (e.g., ChatGPT, Copilot, document summarization tools) to enhance productivity in reporting, documentation, data analysis, and process optimization.