IT Project Coordinator

JOB PURPOSE:

• A project governance/assistant/coordinator manages various tasks to support project managers in projects. This typically involves ensuring team members can collaborate, work efficiently, and have the necessary tools to meet upcoming deadlines.
• Manage OS (Outsource) including recruitment, support onboarding/offboarding logistics, orientation training, leading evaluation performance monthly for OSs in all projects. Make sure all OS following MBAL regulations, detect/recognize violation if have.
• Support projects in administration tasks to prepare completed project documents and proceed with payments as a contract.

KEY RESPONSIBILITY:

• Facilitate communication and collaboration among team members to enhance efficiency and workflow.
• Assist the project managers with resource allocation, budgeting, logging expenses, and filing financial reports.
• Oversee the recruitment process for outsourced staff (OS), ensuring alignment with project needs and organizational standards.
• Coordinate onboarding and offboarding logistics for outsourced staff, including documentation and necessary procedures.
• Conduct orientation training for new outsourced employees to familiarize them with company policies and project expectations.
• Implement monthly performance evaluations for outsourced staff across all projects, ensuring compliance with performance standards.
• Monitor outsourced staff activities to ensure adherence to MBAL regulations and company policies.
• Identify and address any violations of regulations ly, reporting issues to management for further action.
• Assist in the preparation and maintenance of comprehensive project documentation, ensuring all necessary records are complete and up-to-date.
• Support project managers in processing payments according to contractual agreements, ensuring timely and accurate financial transactions.
• Ensure team members have access to the necessary tools and resources required for project execution.
• Identify and address any gaps in resources or tools that may hinder project progress.
• Facilitate communication among team members and liaise with the project manager.
• Provide administrative support to project managers when necessary.

• Qualification: Graduated from IT university, finance or related other majors.
• Experience: 1-2 years of experience in project governance/assistant/coordinator.