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Job Benefit

  • Laptop
  • Insurance
  • Travel opportunities
  • Allowances
  • International Travel Opportunity
  • Uniform
  • Incentive bonus
  • Health checkup
  • Training & Development
  • Salary review
  • Business Expense
  • Annual Leave
  • Sport Club

Job Description

 

JOB PURPOSE:

  • A project governance/assistant/coordinator manages various tasks to support project managers in projects. This typically involves ensuring team members can collaborate, work efficiently, and have the necessary tools to meet upcoming deadlines.
  • Manage OS (Outsource) including recruitment, support onboarding/offboarding logistics, orientation training, leading evaluation performance monthly for OSs in all projects. Make sure all OS following MBAL regulations, detect/recognize violation if have.
  • Support projects in administration tasks to prepare completed project documents and proceed with payments as a contract.

KEY RESPONSIBILITY:

  • Facilitate communication and collaboration among team members to enhance efficiency and workflow.
  • Assist the project managers with resource allocation, budgeting, logging expenses, and filing financial reports.
  • Oversee the recruitment process for outsourced staff (OS), ensuring alignment with project needs and organizational standards.
  • Coordinate onboarding and offboarding logistics for outsourced staff, including documentation and necessary procedures.
  • Conduct orientation training for new outsourced employees to familiarize them with company policies and project expectations.
  • Implement monthly performance evaluations for outsourced staff across all projects, ensuring compliance with performance standards.
  • Monitor outsourced staff activities to ensure adherence to MBAL regulations and company policies.
  • Identify and address any violations of regulations ly, reporting issues to management for further action.
  • Assist in the preparation and maintenance of comprehensive project documentation, ensuring all necessary records are complete and up-to-date.
  • Support project managers in processing payments according to contractual agreements, ensuring timely and accurate financial transactions.
  • Ensure team members have access to the necessary tools and resources required for project execution.
  • Identify and address any gaps in resources or tools that may hinder project progress.
  • Facilitate communication among team members and liaise with the project manager.
  • Provide administrative support to project managers when necessary.

Job Requirement

  • Qualification: Graduated from IT university, finance or related other majors.
  • Experience: 1-2 years of experience in project governance/assistant/coordinator.

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